In-depth Articles and Tips<\/a> on creating email campaigns. (Probably overkill for most artists). And 24 Ways has posted a tutorial for producing html emails.<\/a> and here is list of email tutorials<\/a><\/p>\n It is important to have a clear and inclusive subject line. At the least, include your name, the venue name and date in the subject line. <\/p>\n Emails get lost in overly-filled inboxes. Invitees should be able to easily spot your invitation in their long list of emails.<\/p>\n Don’t use vague or general Subject Lines like "exhibition", "group show" or "hello".<\/p>\n Don’t FWD: or RE: your gallery’s invite. Make a new email and copy and paste the information into it.<\/p>\n Even if information about the show is in an image, also include it as text. Text is easier to use and store on a computer. Users can copy and paste text into their calendar. Text is easier to see on mobile devices. <\/p>\n For example in Apple’s email client, Mail, it is easy and convenient to save text to iCal. Place the cursor over the date and when the dashed border appears, right-click or control-click the arrow and choose "Create New iCal Event…" and add\/modify information.<\/p>\n Be sure to include the name of the show, the gallery, location, duration, date and time of the reception and the url of the gallery. As you probably know if you write out the full url with http:\/\/ the url will become a link in most email programs. This will make it easy for invitees to quickly retreive more information about your show.<\/p>\n Do format the text so that it is easy to read and use white space generously to improve legibility.<\/p>\n Each item should be separated by a line return or line space.<\/p>\n For example:<\/p>\n Name of Show<\/p>\n October 24 – December 5, 2009<\/p>\n Opening Reception: Saturday, October 24th, 5-7pm<\/p>\n Gallery Hours: Tuesday to Saturday 11am to 6pm<\/p>\n GALLERY NAME Some more tips on formatting plain text.<\/a><\/p>\n Don’t add unnecessary text, such as apologies. Email invitations are now the norm. Don’t include lengthy press releases for your friends and colleagues. Make a separate mailing list for the press.<\/p>\n Include an image of your work or an image of the invitation. Images should not be more than 600 pixels wide or high. Some email clients have very limited horizontal space and there is nothing worse than the horizontal scrolling of an image. Generally images should be jpegs and 72dpi. And the file size should be no more than 300kb. Less would be better.<\/p>\n Please be aware that the default for most email programs for the desktop or online do not show images by default. This is another reason you should always include text of the important information.<\/p>\n If you are using Mac Mail, when adding an attachment be sure to check "Send Windows-Friendly Attachment".<\/p>\n Other email programs and online services will have an equivalent option.<\/p>\n Be kind to your email list and don’t weight them down with dozens of large files that take up disk space and take a long time to download. <\/p>\n The entire email, including images and text, should not exceed 500kb (.5MB) (the smaller the better). Don’t send print-ready images. Don’t send .psd, .tif, .pdf, video files, word files, illustrator files, etc. To be safe only <\/strong>send jpegs. All email programs and on all platforms will render jpegs but may not read other file formats.<\/p>\n This tutorial is meant for artists using their own email program, but there are services which will help manage your email list and offer html templates for creating more designed emails. Naturally they do this for a fee. They offer many features and can make batch emails easier and prettier and also include tracking and statistics. It could be a good idea for a group of artists to get together and purchase one of these services and combine their mailing lists.<\/p>\n Mail Chimp<\/a> (recommended) Don’t use html in your email unless you really know what you are doing, in which case you won’t be reading this. If you want to use html use one of the services listed above.<\/p>\n Don’t be reticent about sending out announcements by email. Feel free to send one reminder or a closing announcement.<\/p>\n As a rule of thumb don’t send more than 2 email announcements per show. It is very annoying to receive 6 reminders in a few weeks. You don’t want recipients to place your email address in their spam filter.<\/p>\n Be specific. Be precise. Be brief. I, like most of artists I know, receive many email announcements for shows. Some of these are poorly formatted, difficult to use or have other annoying features like large unreadable attachments. With that in mind I have put together a few "rules" for producing email announcements. I hope it is helpful.<\/p>\nDo Create a Descriptive Subject Line<\/h4>\n
<\/p>\nDon’t Use a Vague Subject Line<\/h4>\n
<\/p>\nDo Include All Information as Text.<\/h4>\n
![\"Email](\"\/is\/wp-content\/uploads\/email_tutorial\/02_create_new_ical01.jpg\")
<\/p>\n![\"Email](\"\/is\/wp-content\/uploads\/email_tutorial\/03_create_new_ical02.jpg\")
<\/p>\nDo format the text.<\/h4>\n
\n
\n 16 E. Name of Street, ground floor
\n City State 10075
\n t 212 111.2222
\n http:\/\/www.galleryname.com<\/p>\n<\/blockquote>\nDon’t Add Unnecessary Text<\/h4>\n
Do Attach an Image (or Two)<\/h4>\n
![\"email](\"\/is\/wp-content\/uploads\/email_tutorial\/04_window_friendly_attachment.jpg\")
<\/p>\nDon’t include too many images, big files or unusual file types.<\/h4>\n
Optional: Do Use an Email Service Provider<\/h4>\n
\n Constant Contact<\/a>
\n iContact<\/a>
\n MyEmma<\/a>
\n SendLoop<\/a>
\n Vertical Response<\/a><\/p>\nDon’t Use Html<\/h4>\n
Do Send Email Announcements<\/h4>\n
Don’t Send Too Many Email Announcements.<\/h4>\n
In Summary<\/h4>\n
\n Include details in text.
\n Optionally include a properly sized and compressed image.<\/p>\n","protected":false},"excerpt":{"rendered":"